Job Description

Under project manager supervision, applies project management knowledge, skills, tools, and techniques in supporting project NextGen Project activities and tasks.

Agency: Dept. of Administrative Services

Under project manager supervision, applies project management knowledge, skills, tools, and techniques in supporting project NextGen Project activities and tasks.

The project coordinator is responsible for tracking project activities and tasks for a specific or multiple workstreams. This includes but is not limited to, scheduling and attending meetings, capturing and distributing meeting minutes, receiving project documents, and compiling a summary, aiding in the development of communication material such as emails, newsletters, or PowerPoint presentation, updating project schedules and Risks, Actions, Issues, Decisions (RAID) log.

Local candidates only. The selected candidate will need to attend onsite meetings and training for this project. 

Primary Duties and Responsibilities

1. Coordinate, schedule, and attend project meetings.

2. Record and distribute project meeting minutes. 

3. Document, track, and receive project documentation and deliverables. 

4. Send follow-ups as necessary to ensure project activities are completed in a timely manner.

5. Share information and updates with project team members.

6. Create and distribute project reports.

7. Document and track project risks, issues, action items, and decisions. 

8. Assist Project Manager (PM) in developing necessary project artifacts and deliverables.

9. Follow-up and track project statuses and updates in the project tracking system – MS Project Online.

10. Work with PMs on documenting project scope and high-level requirements.

11. Create project schedules; develop, articulate, and ensure project milestones are met; identify and evaluate project lessons learned.

12. Ensure project related artifacts are stored in the proper location within the NextGen Project SharePoint site.

13. Assist in tracking, monitoring, and communicating project-related issues, scope changes, variances and contingencies that may arise during the implementation of the NextGen Project. 

14. Maintain effective communication and working relationships with project team members.

15. Other responsibilities per management discretion.

Skills and Competencies

1. Advanced skills using Microsoft Project or Microsoft Project Online. 

2. Advanced skills using Visio and Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook, etc.)

3. Excellent written, oral, and presentation skills

4. Strong organizational, analytical, and problem-solving skills

5. Ability to effectively communicate to various stakeholder groups:  executive management, business, and technical teams.

6. Ability to work through conflict.

7. Attention to detail and excellent grammar.

8. Ability to multi-task.

Primary Qualifications

Bachelor's degree in a related field from an accredited college or university AND One year of IT related experience. OR Associate's degree in a related field from an accredited college or university and three years of IT related experience. Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level listed may be substituted on a year-over-year basis.

Preferred Qualifications

1. Project Management Professional Certification. 

2. Experience supporting large-scale technology projects. 

3. Experience in the public sector. 

4. Experience supporting Procurement systems.